Preparing for a wedding is probably the most exciting part of a couple’s journey towards married life. However, it can also be quite challenging, especially without the help of professional wedding planners.
With so many decisions to make and matters to deal with, the task can be exhausting, even with the anticipation for the event serving as motivation. In fact, there are many instances when the bride or groom forgets important details of the event, leaving them quite exhausted even before they say their vows and start married life.
While it is okay to take charge of the planning for this significant milestone in your life, the human brain can only take too much. That said, you can reduce your burden when planning your wedding by assigning easy-to-forget details to experienced event planners.
Not sure where to start? Here are five things you can entrust to a wedding planner to ensure that your journey to forever goes smoothly:
1. Invitation Postage
Despite numerous developments in technology that make inviting people to an event easier, you might still want to send out actual invitations to make sure that the people you wish to invite actually get it.
Keep in mind that not everyone may not be actively checking their emails or social media accounts. Others aren’t well-versed with unorthodox wedding trends, like email invites or “e-vites.”
With that out of the way, make sure to have wedding invitations weighed carefully before they are sent out to avoid going over the estimated postage fees planned for the wedding.
Other things that need to be considered are:
- The shape of the invitation (square invites may require extra postage)
- RSVP cards
- Thank-you notes
2. Weather Check
In movies, the weather always seems to be bright and sunny during the wedding scene at the very end. Unfortunately, this doesn’t always happen in real life. Because of this, it is important that you ask your wedding planner to establish a contingency plan to make sure that the event still proceeds without a hitch.
While you can take advantage of the technology and learn about weather forecasts for your big day, you should remember that forecasts aren’t 100 percent accurate, so you might need to adjust.
All things considered, having someone at your side reminding you of what needs to be done, keeping your expectations realistic, and organizing an event that you and your guests can enjoy, rain or shine, is definitely a blessing.
3. Event Lighting
In every occasion, the lighting is an important part of the event that sets the mood for those who will attend it. Even so, it is considered a minor detail that shouldn’t be bothering the bride and groom on their big day.
A professional event planner can take this off your hands while ensuring that the lighting element matches the theme and enhances the overall feel of the occasion.
4. Guest Seating Arrangement
Some people think that planning the guest seating arrangement ends after the bride, groom, and their respective parents are assigned their seats during the reception. This is far from the truth. After all, they aren’t the only ones attending the party.
A wedding planner would consider the guest groupings to make sure that everyone is entertained during the wedding and no one is left out.
It is only natural for guests to be hesitant about choosing seats next to people they don’t know, so assigning a seating arrangement is necessary. The event can also serve as a reunion of sorts for the couple’s high school and college friends, which is why it is important to group the right people together so they can talk and catch up.
5. Out-of-Town Guest Accommodation
When planning destination weddings, it is imperative that all the guests are comfortable and well-accommodated. Event planners can help set up room blocks for all the guests at a special rate, especially when booked ahead. This can ensure that your guests from out of town are well-rested and have a great experience at your wedding even before the event actually begins.
Cheers to a Smooth-Sailing Wedding
A wedding marks the beginning of a couple’s journey through marriage, but it doesn’t have to be the bride’s or the groom’s cause of stress. Wedding planning professionals not only take the nitty-gritty parts of the preparation off your hands, but they also ensure that the event goes the way you pictured it — perfectly.
For now, signing off until next post.
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AUTHOR BIO:Masha Cain is a founder and a managing director of Fabulous Day Weddings & Events. Masha’s idea of having a wedding planning agency came from having a wedding planner at her own wedding. Now, 5 years later, there are over 100 successful weddings designed and planned by Masha and her team.